Overview:
Liff, Walsh & Simmons (LWS) is seeking a detail-oriented and highly organized Bookkeeper / Accounting Coordinator to support the firm’s day-to-day accounting operations and financial administration. This position will provide dedicated support for accounts payable, banking transactions, reconciliations, and month-end accounting processes, creating greater efficiency, accountability, and consistency within the Finance & Administration function.
The Bookkeeper / Accounting Coordinator will work closely with the CFO to ensure financial transactions are processed accurately and timely while maintaining organized records and supporting monthly accounting activities.
Essential Responsibilities
Accounts Payable & Vendor Management
- Manage the accounts payable process from invoice receipt through payment.
- Verify invoices for accuracy, coding, approvals, and supporting documentation.
- Enter vendor invoices and payment information into accounting systems.
- Process approved check requests and electronic payments.
- Prepare and cut checks for vendors, consultants, and firm expenses.
- Maintain vendor records and respond to routine vendor inquiries.
- Monitor payment schedules to ensure timely processing of obligations.
Banking & Cash Management
- Deposit checks received by the firm and record deposits accurately.
- Record transfers between bank accounts and within Centerbase.
- Process trust account and IOLTA transfers following established procedures and approval requirements.
- Maintain accurate records of banking transactions and supporting documentation.
- Assist with daily cash management and account monitoring activities.
Reconciliations & Month-End Support
- Complete monthly bank reconciliations for designated firm accounts.
- Research and resolve outstanding items and reconciliation discrepancies.
- Prepare reconciliation schedules and supporting documentation for the month-end close process.
- Assist the CFO with journal entry support and month-end documentation.
- Maintain organized files and records to support financial reporting and year-end requirements.
Expense & Credit Card Administration
- Manage BILL Spend & Expense coding and receipt collection.
- Review expense transactions for completeness and accuracy.
- Follow up with employees regarding missing receipts and coding issues.
- Ensure expense reports and credit card transactions are recorded timely.
Administrative Accounting Support
- Maintain accurate records within Centerbase and related accounting systems.
- Assist with audit requests, tax preparation support, and financial record retrieval.
- Support process improvements within the accounting and administrative functions.
- Perform other bookkeeping and accounting support duties as assigned.
Education & Experience:
- Associate degree in Accounting, Business Administration, Finance, or related field preferred.
- 2–5 years of bookkeeping, accounts payable, or accounting support experience.
- Experience in a professional services, legal, or law firm environment preferred.
- Experience with accounting software and Microsoft Excel required.
- Experience with Centerbase, BILL Spend & Expense, or similar systems preferred.
Knowledge, Skills & Abilities:
- Strong understanding of bookkeeping principles and accounts payable processes.
- Experience performing bank reconciliations and managing transaction-level accounting activities.
- High attention to detail and commitment to accuracy.
- Strong organizational and time-management skills.
- Ability to handle confidential financial information appropriately.
- Strong communication and follow-up skills.
- Ability to manage multiple priorities and meet deadlines.
If this sounds like you, this is your opportunity to make a difference. Please apply at the button below. Be part of something bigger, where your passion meets purpose!
Liff, Walsh & Simmons is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ancestry, marital status, sexual orientation, gender identity, disability, genetic information, or any other protected status under federal or Maryland law.
